As we enter 2025, all group health plan sponsors are facing the daunting task of preparing and filing 1094 and 1095 forms. But there’s good news: Starting this year, employers are no longer required to automatically mail copies of individual 1095 forms to their employees unless the employee requests the form.
(As a refresher, employers with fewer than 50 lives need to prepare and file the 1094-B and 1095-B forms and applicable large employer need to prepare and file the 1094-C and 1095-C forms. Forms must be filed with the IRS no later than March 31, 2025.)
To take advantage of this reporting relief, employers are required to provide a “clear, conspicuous, and accessible” notice explaining that an individual can request a copy of their 1095 form. If such a request is made, employers must provide the individual with the requested 1095 form by the later of (1) January 31 or (2) 30 days following the date the request was made.
Unfortunately, employers are still required to file their 1094 and 1095 forms with the IRS. But this new relief will save employers time and postage.
If you have any questions regarding your 1094 or 1095 forms, contact your Account Management team or Director of Compliance & Human Resources Erin Kelly.